Outsourcing a major part of your business like your contact center is a big undertaking. You will experience a big shift in the way your company operates, and possibly in your day to day schedule. So it’s important to have a roadmap planned to guide you through the process and make sure everything goes according to plan. Outsourcing projects, after all, can pick up steam very quickly.
At this point, let’s assume that your contact center outsourcing project is well underway. Your customer service team has long been notified about the change and re-allocated, and operations have been handed over to your new contact center solutions provider.
Here’s what you should do next:
Re-assess your service level agreement (SLA): If there is one thing we can’t stress enough, it’s making sure that your team has a solid understanding of the services it will receive from the contact center provider. As such, it’s important to take another look at your agreement even after it is finalized. You may notice some small mistakes in the contract that slipped through during negotiations, or important details regarding uptime and maintenance. Now is the time for team members to submit questions and resolve issues before the project continues. Some contracts, it should be noted, come with a temporary exit window.
Wipe your infrastructure: Your former contact center may have a lot of hardware sitting around, and some of it may contain sensitive customer data. Before you reassign or sell these machines to a third party reseller, make sure your IT department wipes all of the data from them. Otherwise, customer data could fall into the wrong hands — and you may not know it. Oftentimes, companies who rush to throw out their hardware suffer from data breaches months or years after getting rid of their equipment. Taking this simple step could save a great deal of trouble down the road.
Set up a meeting to discuss strategy: Contact your new customer service team, and introduce yourself. During this meeting, you’ll want to focus on forming a long-term donor outreach plan, customer service goals and basic program expectations. Let the team know that you want to be kept in the loop with reports and possibly even regular calls. Communication is one of the most important parts of outsourcing, and a strong contact center solutions provider will make it easy to keep you updated and informed.
Begin your new journey: Now it’s time to think about yourself for a moment. By outsourcing content, you will clear more room in your schedule to devote to higher-level customer related tasks. Are there any new projects that you have been looking to take on?
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