Legal and Compliance – A Driving Force Behind High Quality

In the Call Center industry, some very complicated regulations and laws have been established at both state and national levels, in attempt to protect the consumer.  InfoCision employs expert legal counsel to ensure we stay apprised of new and updated regulations.  InfoCision is regulated by many entities – from individual Secretary of State offices to the FEC, and we strive to accommodate all regulations. We work directly with our IT, Governance, and Business Analytics teams to ensure we meet compliance standards, while continuing to make and take the highest quality calls in the world.

Our Legal and Compliance team represents 3 main areas of focus: contracts, compliance with telemarketing laws, and nonprofit/fundraising registration.

    • Contracts –  

      Any organization we do business with is required to have a contract.  We review all contracts to be sure that legal requirements are met and that InfoCision and client interests are protected.

    • Compliance with Telemarketing Laws –

      When it comes to compliance with telemarketing laws, we employ expert attorneys to ensure we stay up-to-date on any new regulations. We have many IT processes and procedures in place to ensure we are calling who we are allowed to call, at the appropriate times, and with the correct disclosures.

    • Nonprofit/Fundraising Registration –

      The third main essential piece of the department is nonprofit/fundraising registration.  Each state has its own set of regulations and requirements it demands from nonprofit organizations.  We are required to register as a professional fundraiser in 44 states.  This license gives us the ability to fundraise in the corresponding state but also comes with a series of requirements that we have to abide by in order to remain in good standing with the states.  This process typically requires us to submit any contract we sign with a nonprofit organization to the state and, in turn, report financials on the campaign.  This way, the state is aware of how much was raised and, of those funds, how much InfoCision and the charity received.

InfoCision has never aimed to be the biggest call center company in the world, just the best. Quality comes first to us in every facet of our business, and our Legal and Compliance practices are certainly a driving force in our ability to handle all calls in the best manner possible, achieving stellar performance and ROI for our clients.

Legal and Compliance – Drives High Quality; Legal and Compliance – Drives High Quality

Work at Home – Flexibility in the Contact Center Space

Providing flexibility for a workforce is paramount to the long-term satisfaction of many employees in today’s job market. At InfoCision, we have an entire program that offers our contact center staff the option to work from the convenience of their home in a virtual call center environment.

Our staff involved in this unique program receive their initial training in a web-based environment and learn to make the same calls as our traditional agents, just from the comfort of their own homes. This provides an opportunity for people who may not be able to work outside the home otherwise. It also delivers other benefits, like not wasting time commuting back and forth to work, not having a dress code to follow, and saving money on gas and vehicle maintenance. 

Having a work at home program not only encourages employee satisfaction, but also ensures that we have the flexibility and capacity to meet staffing requirements, enabling us to provide excellent customer service and unparalleled ROI. 

 

Gamification: Enhancing Employee Engagement in the Contact Center Space

Keeping employees engaged is a goal for every contact center. In a world filled with social media, where myriads of people are involved in habitually playing games and using fun apps to send pictures and messages to their friends, why not apply the same logic to their work environment? Gamification leverages employee’s natural desires – for socializing, learning, mastery, competition, success, status, and expression – as play.  Whether incentivizing employees to compete with their colleagues to score points individually or motivating them to work together as a team to achieve an overall goal, gamification in the call center space changes the game.

 At InfoCision, we use gamification across the organization – from our Communicators on the phones to salary staff at Corporate.   Our proven gamification techniques align company, division and client goals with fun incentivizes and friendly competition.    Employees receive real-time feedback when their achievements contribute to the goal.  Those employees are instantly recognized and rewarded with their choice from thousands of different incentives, including merchandise, gift cards and work perks!  When personalized achievement, job satisfaction, and meaningful rewards merge to produce best in-class performance and quality – the result for our clients is truly a WIN-WIN! 

 

Team Empowerment in the Contact Center

Everyone can agree that it’s important to empower your workforce but developing best practices to boost retention and morale in the contact center space is critical. At InfoCision, we have decades of experience, which equates to a plethora of time-tested, valuable ideas.

With the holiday season in full swing, it’s a time like no other to evaluate how your management team offers appreciation and encouragement to everyone on your workforce, especially including your team on the phone. From gamification and e-cards built-in our screens each day, to holiday-themed grand prize giveaways, we motivate our agents to provide excellent customer service in every call. However, empowerment is more than just the stuff money can buy. It’s:

    • Building an environment where people genuinely want to come to work – a place that fosters self-esteem, builds confidence, and feels like family
    • Believing in the values of the organizations and brands we’re asking others to support
    • Having supervisors and managers who practice empathy and active-listening, remembering birthdays and asking about sick grandkids
    • Visiting the call center floor regularly with senior management who are invested in acquiring feedback from agents, in person, themselves
    • Focusing on finding solutions within an atmosphere of remarkable teamwork, not just debriefings venting about common challenges
    • Ensuring your team has the tools they need to offer an unmatched customer experience

     

  • Genuine job satisfaction comes from more than appreciative Christmas cards, offering team lunches, and coordinating cheesy holiday festivities. True empowerment is generated through a culture of operational excellence, in a commitment to the continual and sincere encouragement and inspiration of your workforce – not just during the holidays, but throughout the entire year.

Keep The Creativity Coming!

In business, especially in the contact center space, it’s easy for teams to keep doing business as usual once they learn what works.  A good contact center knows their customers, all the ins and outs of their proprietary technology, and has developed an array of standardized strategies for handling challenges. However, when the ultimate desire is for a business to grow, the flow of creative ideas in every realm of the business must not only continue, but flourish.

At InfoCision, our team of marketers constantly tests new ideas, in a way that can be measured and replicated. This includes considering all aspects of the customer experience, examining and testing at all levels within the myriad of multi-channel solutions available: scripts, letter packages, call routing strategies, training materials, reporting techniques, hiring and retention, quality measurements, even ancillary services. Creativity involves utilizing our Business Analytics department to provide demographic and transactional data modeling or run a variety of scenarios to generate alternate probabilities and outcomes.  All our insights and findings are used to develop best practices, which are constantly examined for relevancy and adjusted with fine-tuning.

Having a culture of operational excellence, combined with the ingenuity and aptitude for continual testing across departments, enables us to provide excellent customer service and unmatched ROI.

 

 

The Phone is Still Vital for Your Business

In a society full of tweets, texts and typing, it may come as a surprise that phone calls remain the preferred channel of communication when it comes to your brand’s customer service. Tried and true, customers prefer actual voice communication for a plethora of reasons, but above all else, simply because it is the easiest option when looking to connect with a brand’s customer service department.

Consider this: When you are trying to get a hold of an organization’s customer service department, more times than not it’s because you have an urgent problem needing to be resolved. From a customer perspective, you don’t want to be typing in circles to a chatbot trying to explain your issues. Further, sending emails back and forth is even more time consuming than the chatbot. Yet, if you simply call into the customer service department, an agent is able to quickly look up your profile and guide you to a resolution.

More so, depending on your brand’s target market, they may not all be internet-savvy, or even have access to the internet. According to this study, only 66% of U.S. adults ages 65+ are using internet, making it worthwhile to stay accessible with offline communication.

Reasonably so, your brand’s voice communication can be the distinguishing factor amongst your competitors.  Show your customers that you value them by giving them exceptional live-person interaction rather than a chatbot or IVR system. In doing so, you will create a positive customer experience, and in turn find increased satisfaction and loyalty.

The take-away: Understand that voice communication, done well, is vital to your brand’s success and can set your brand apart. Finding the right contact center partner to handle your voice communication is critical in fostering your brand’s growth.

To learn more on how InfoCision provides the highest quality contact center solutions, visit www.infocision.com

Your call center is the heart of your customer service strategy

timthumbWhat call center service trends are on the horizon?

The New Year is always an exciting time to reflect on the previous year and look to the future. Having worked in the call center industry my entire career, I’ve witnessed many changes and the continuous evolution of the industry. I’m quite amazed by the changes I’ve seen over the past five years. I’m also pleased to see people and brands holding two-way conversations on multiple platforms, with the call center playing a pivotal role in ensuring excellent customer service.

Today the customer, not the company, selects the communication route. Although a recent study confirmed the telephone as the preferred channel for quality customer service, other call center service channels are exploding. Live chat customer service, Screen sharing, virtual agents and click-to-call weren’t even on the radar a couple years ago, however, each has seen steady growth in usage as customers seek immediate satisfaction.

So where is the call center industry headed? Much of what we’re going to see will hinge on the customer and their preferences. The call center will be seen as a ‘Relationship Hub’ that will enable customer journeys, not just one-off interactions. The call center will also drive business value by utilizing data insight that can be passed on to the client or used real-time to improve the customer-agent experience.

 Here’s a list of a couple trends I think we’ll see expand in the near future:

 

  1. Omni-channel – Call centers will continue to expand their service offerings to include an ever increasing number of communication channels. The key here though is to be able to connect and respond seamlessly. Customers on a website want to be able to chat online one minute then talk on the phone with a call center agent the next. And, they expect their information to carry over no matter what channel and no matter who they interact with.

 

  1. Social Media monitoring in the call center – Integrating social media monitoring into the call center’s toolbox has been a natural progression. As sites like Twitter and Facebook continue to serve as loudspeakers, broadcasting dissatisfaction, and occasionally satisfaction, to millions of people across the web, call centers can take the insights gleaned from these interactions and be the hub for monitoring and responding to online customers. According to Avaya, within five years, social media is likely to be a primary customer interaction channel for many servicing environments.

 

  1. Business Intelligence – The ability to analyze and use data to provide customer insight remains as important as ever. However the ability to do it real-time is the key. It’s all about building that relationship and being able to anticipate the customer’s needs while delivering excellent customer service. Whether a B2C or B2B customer, consumers are actively using research as part of the buying process. Companies will begin to see how effectively connecting their consumers’ inquiries with a tailored message or solution will drive a higher ROI by providing excellent customer service.

 

  1. Click to call/live chat – The ability to click a button on a website and talk with someone real-time has proven invaluable when it comes to online sales support. The platform has become nearly ubiquitous and is a critical tactic to help companies build and support relationships throughout the customer journey. eConsultancy reports that 83% of consumers require some degree of customer support while making an online purchase. Couple that with this statistic from Forrester – 45% of US consumers will abandon an online transaction if their questions or concerns are not addressed quickly, and you begin to see why this option is growing rapidly.

 

  1. Virtual agents/Avatars – It sounds and looks like something from the movies but virtual agents, virtual consultants or concierges who appear as an animated form of a real person is here to stay. They may seem a little revolutionary, but they are proving to be an effective way to handle simpler customer service inquires or help guide consumers through a website or FAQs. I read a recent article discussing the testing of virtual nurses in the healthcare industry. These tests have shown that patients feel more comfortable and will ask more questions when conversing with a virtual nurse than a human nurse.

 

  1. Screen sharing – By being able to share a computer screen with the customer, an agent is able to answer questions and provide product information quicker thereby reducing call handling time and improving customer satisfaction. However, desktop sharing can be used to do more than just answer questions and resolve customer issues. To add revenue to customer service calls, many call centers offer an up-sell or cross-sell of new products and services during a call. With desktop sharing, the agent can, for example, walk a customer through a live product demo, greatly increasing the chance of a sale.

 I’m looking forward to seeing how these trends shape our business over the years. The simple act of providing an exceptional customer experience is an often overlooked marketing strategy. One thing you’ll notice is the one thing each of these trends have in common is that they all focus on the customer experience. The growth of these trends shows that many companies are finally beginning to see the ROI of a happy customer and the call centers role in making it all happen.  

What trends do you see in the future? Where do you see the call center industry heading? Please leave me a comment and let’s get the conversation started.

 

Little Tikes is serious about fun and customer service

Latest InfoCision Marketing Solutions Magazine now online

ltI am pleased to share with you InfoCision’s latest Marketing Solutions magazine featuring our longtime client Little Tikes.

Little Tikes is multi-national manufacturer and marketer of high-quality and innovative children’s toys. In business since 1970, you undoubtedly have either had or seen one of their iconic Cozy Coupe cars; one of their most famous products since its debut in 1979. The car is the top-selling car in the USA beating out popular actual car models such as the Honda Accord.

Finding a partner that shares their culture of excellent customer service was key for Little Tikes’ continued growth and success. By trusting a partner like InfoCision, who specializes in building relationships, the Little Tikes staff is able to focus on their core mission of delighting parents and children alike with their high-quality, durable, safe and imaginative toys.

To read more about the Little Tikes story, please check out the latest issue of InfoCision’s Marketing Solutions magazine. You’ll also find useful articles about:

  • utilizing chat to keep customers engaged when their interest is at a peak
  • the value of happy and engaged employees
  • strategic call routing’s impact on the customer experience
  • how new technology is providing an improved caller experience while driving revenue
  • maintaining compliance in today’s highly regulated mobile environment

I encourage you to check out the latest InfoCision Marketing Solutions and let me know what you think by commenting below.

Celebrating the season with our staff

mansfieldYou always hear people say the Christmas season is the most wonderful time of the year and I couldn’t agree more. It’s a beautiful time where we all come together to celebrate the holidays while sharing great memories with our friends and families.

Here at InfoCision we are in the middle of our annual Christmas parties and I have the pleasure of traveling to each location with the executive team to celebrate this special time with our terrific staff. I am really enjoying the great food, fun and fellowship these parties bring each year and I look forward to traveling to our remaining locations to build more cherished memories!

Don’t take risks when it comes to consumer data security and regulatory compliance

I am pleased to share with you that InfoCision just received word that we have once again been certified as a Level 1 Payment Card Industry (PCI) Service Provider and also a Professional Association for Customer Engagement (PACE) Self-Regulatory Organization (SRO).

As every business leader knows, there are always going to be times when an organization must take risks. However, when it comes to consumer data security and regulatory compliance, taking risks should never be an option. When selecting a contact center to work with it is important to consider an organization’s track record and reputation for upholding the highest standards when it comes to the critical matters of security and compliance.

Level 1 PCI Service Provider

We understand that our clients are entrusting us with important consumer information and they deserve full confidence that their customer’s credit card information will be handled with extreme care and security.

Level 1 is the highest a company can achieve and it demonstrates our adherence to the PCI Data Security Standard requirements for security management, policies, procedures, network architecture, software design and other critical protective measures. In our call center operations, it means that we make sure your customers’ payment card data is being kept safe throughout every transaction and protected against data breaches.

PACE-SRO

Here at InfoCision, our policy is that WE, not our clients, are primarily responsible for meeting all state and federal requirements. As a company, your reputation is too important to leave to chance so we have invested in technology and a dedicated team of regulatory compliance experts to give you peace of mind in all aspects of campaign management.

InfoCision first received PACE-SRO certification in 2009, becoming only the second company world-wide to achieve this honor. This is an important distinction because it validates that we are following industry best practices while delivering a standard of quality expected by customers. To achieve this, we undergo an annual assessment conducted by an external audit that determines which companies are in compliance with regulations imposed by the FTC.

If you have any questions about data security or regulatory compliance please leave me a comment and I’d be glad to answer.