Gain Contact Center Efficiency With Desktop Automation and Analytics

Your Communicators all possess different skill levels. So, how can you best identify who can do what, as well as where training is indicated, to improve the quality of customer care and maximize profitability? As you embrace omnichannel and seek to improve the customer experience, how can you ensure that frontline staff become more productive problem solvers and relationship builders, rather than process navigators and tool users?

To address these concerns, contact center leaders are adopting next-generation unified desktop technology. The solution includes not only dynamic scripting to help Communicators articulate a cohesive brand message but also call recording and analytical features that generate performance metrics for supervisors. The technology also works to eliminate time-draining manual tasks for employees.

A recent ContactBabel study, “The US Contact Center Decision Makers’ Guide 2016,” as a matter of fact, finds that 10 percent of the 221 contact center managers and leaders surveyed rank back-office automation as the most important technology, from a list of 25, over the next two years—second only to omnichannel.

Unfortunately, most of today’s contact center processes and systems are only loosely integrated, leading to flawed views of performance and issues. For example, ContactBabel reports that voice of the customer projects often run into difficulty when attempting to track the customer journey across departments, processes and channels.

This situation has been exacerbated by the high level of resource required to ensure that disparate solutions can leverage data into a cohesive whole. The addition of new communication channels (e.g., live chat, email and text) only makes integration more urgent.

Unification of various workforce optimization tools gives businesses the chance to break down information silos that are preventing the optimization of the customer experience, as well as reduce user complexity. Today, for example, even after successful call completion, systems—from customer accounts to warehouse stock systems to CRM to credit/debit card applications—may require input from Communicators to initiate necessary back-office processes. Often times, such complications put accuracy and maximization of revenues at risk.

A simple change of address, for example, in a non-unified environment can be a time drain, requiring alterations to several databases. ContactBabel reports that Communicators spend an average of 10 percent of their time each hour in after-call work, which costs the industry $20 billion each year.

A unified desktop automation and analytics solution addresses this challenge by allowing faster processing of calls, as well as reducing training times and improving customer satisfaction. Communicators work with a single desktop application tailored to their specific needs, which pulls in only the right data and applications from disparate systems and presents them on a single screen. In the background, business rules and workflow make sure that the right back-office processes happen without agent intervention.

In 2017, eliminate manual, error-prone tasks required of Communicators by deploying next-generation workforce optimization solutions that automate their duties. This will help you gain contact center efficiency and free up staff to focus on the customer.